1. TITLE
The name of the club shall be ‘The Moore Camera Club; The Club from hereon in.
2. AIM
The aim of The Club will be to provide an environment to promote all aspects of the art and science of photography.
3. MANAGEMENT COMMITTEE
a. A Management Committee comprising the office of Chairmen, Secretary and Treasurer will be elected at the annual general meeting, AGM.
b. The Management Committee will co-opt committee members as required.
c. There shall be a quorum of 4 committee members including the elected officers.
d. Office of Chairman
i) To have an overall coordinating role at Committee activities.
ii) To have the casting vote in any business matters where a majority decision is not achieved.
iii) To represent The Club in external matters.
iv) To act as host on behalf of The Club.
v) To introduce any business matters to the committee.
e. Office of Secretary
i) To act as the first point of contact for The Club in all external matters.
ii) To maintain a written account of the activities of all of the Club management meetings; monthly, AGM, EGM.
iii) To distribute minutes of the monthly committee meetings to all Committee Members.
iv) To log and maintain accurate records of club member contact details.
v) To ensure members subscriptions are in order according to membership subscription rules.
vi) To prepare minutes and agendas for committee meetings.
f. Office of Treasurer
i) Handle and account for all club monies.
ii) Prepare interim statement of accounts for the AGM.
4. MEMBERSHIP
a. The annual subscription level shall be set from time to time by the Management Committee for the following classes of membership:
i) Full Member; incorporates membership of The Gentlemen of Moore RUFC
ii) Visiting member;
b. If, at any time, the Management Committee shall be of the opinion that the interests of the Club so require, they may suspend or terminate the membership of any member. The member shall have the right of appeal at which he shall have the right to be represented and to call witnesses provided that he shall have given notice of his intention to do so to the Secretary no later than fourteen days before the hearing of any Appeal.
5. SUBSCRIPTIONS
a. The annual subscription shall be agreed at the AGM.
b. Annual membership subscriptions shall be paid to The Club Secretary at the first club meeting of the new season.
c. A weekly subscription will be paid to The Club Treasurer by each member attending a meeting.
d. A Visitor subscription will be paid by non members to The Club Treasurer.
6. ANNUAL GENERAL MEETING
a. The A.G.M of the Club shall be held in May in each year upon a date and at a time to be fixed by the Management Committee for the following purposes:-
i) To receive from the Management Committee a report balance sheet and statement of accounts for the preceding financial year.
ii) To decide upon any resolution which may be duly submitted to the meeting as hereinafter provided.
b. A copy of the report audited balance sheet statement of accounts shall be available to all members of the A.G.M.
c. Any member desirous of moving any resolution at the A.G.M shall give notice thereof in writing, to the Secretary not less than seven days before the date of such meeting.
7. ELECTION OF COMMITTEE MEMBERS
a. At the A.G.M. all the members of the Management Committee shall retire but shall automatically be eligible for re-election as a member of the Management Committee.
b. Any two members may propose any other candidate or candidates by notice in writing to the Secretary at least seven days before the meeting.
c. Voting shall be by ballot and every member shall be entitled to vote for as many candidates as there are vacancies to be filled. In the case of two or more candidates receiving an equal number of votes a second ballot shall be taken for these candidates.
8. EXTRA-ORDINARY GENERAL MEETING
a. An EGM can be convened by The Secretary at the request of The Chairman.
b. An EGM can be convened by The Secretary on behalf of a total of one third of The Club members. Such requests shall be in writing, stating the objective(s) of the meeting, to The Club Secretary and notice of at least 7 days of the EGM date must be given to all members.
9. ALTERATIONS TO RULES
a. Alterations to The Club rules by the consent of The Club members at the AGM or EGM.
10. DISSOLUTION
a. If the management committee desired or are advised that it is desirable to dissolve The Club it shall call a meeting of all members. Notice for such a meeting shall not be less than one calendar month. The notice will state the terms of the proposed resolution.
b. If the proposal is accepted by at least two thirds of all members then the management committee will have the responsibility to realise all assets of The Club, financial and material, and ensure they are offered to club members for amicable distribution at equitable remuneration.
11. NON-DISCRIMINATION POLICY
TBC
12. CHILD PROTECTION POLICY
TBC
